Office Administrator

Women's Community Shelters

Applications Closing: Monday, July 15, 2019 - 23:59

Location:                     Sydney (Redfern)        

Employment Status:     Permanent Part-Time (5 days per week 9am – 4pm)

Reporting to:                Chief Operating Officer and Corporate Services Manager

Probation Period:         6 months         

Performance Review:  Annual

Annual Salary:             Negotiable dependent on skills/experience

Salary packaging available

Duties & Responsibilities

Manage Office Administration and Provide EA support

  • Provide EA support to CEO and COO
  • Be the first point of contact for telephone and email enquiries
  • Design and implement office procedures including filing
  • Provide administrative assistance and support to the team
  • Procurement of office supplies and managing office equipment as required
  • Data entry into WCS donor/ambassador/volunteer databases

Manage Donations

  • Coordinate donation offers
  • Liaise with donors, supporters and the shelter network with regard to donations

Provide Communications Support

  • Manage updates and produce content for the WCS Website and Social Media platforms
  • Manage Intranet Content
  • Manage Facebook page
  • Provide assistance with WCS communications on an ad hoc basis and as required

Co-ordinate Events and Meetings

  • Work with stakeholders to organise events and meetings supporting WCS and the shelter network
  • Provide support and assistance at WCS events

Other duties

  • Other duties involved with administration and events as assigned
Category: Administration & Support
Field: Housing & Homelessness, Women, Community
Employment basis: Part-time
Salary Range: $51,000-$65,000
Job Location: Sydney CBD, Inner City Sydney
About us

WCS is a charitable, for-purpose organisation with a mission to establish new crisis accommodation services for homeless women and children in partnership with business, government and community. We are an innovative model bringing new thinking and creative ideas to the homelessness sector. We are currently working with several communities to establish new women’s shelters and working with partners to deliver innovative projects across our Network.

We are looking for an enthusiastic and driven Office Administrator to support the work of the organisation and assist our committed Head Office team. You will be a core part of our dynamic and busy office, co-located with another charity. This is a unique opportunity for a motivated self-starter to contribute to job design and have a ‘hands-on’ role in growing the organisation.

Position details
  • Relevant qualifications or experience in a similar role.
Essential Selection Criteria:
  • Strong computer skills including MS Office, email, Word press websites and social media
  • Strong organisational and administrative skills
  • Excellent oral and written communication skills
  • Thorough understanding of office administration
  • Ability to produce business correspondence
  • Knowledge of records management systems
  • Ability to liaise effectively with a range of people, including clients seeking assistance, community members, organisations and VIPs
  • Ability to work as part of a team
  • Time management skills
  • Self-starter
Desirable Selection Criteria:
  • Familiarity with and understanding of the needs of women experiencing homelessness, mental illness and domestic violence
  • Knowledge of and experience of working in the community sector
  • Secretariat or minute taking experience
  • Experience in assisting with conference and meeting organisation and support
Position Description: Download position description
Contact details
Contact Name: Paige
Contact Email:
Contact Phone: (02) 9539 6859
How to apply

Please send a covering letter, addressing all essential skills, plus your CV to Paige at, using the subject line: Office Administrator application via NCOSS

Date posted: 01 July 2019

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